Managing Social Activity Information¶
The social activities of your club are stored as records in your club (respectively zone, region, district and multi district) storage folder.
This form lets you manage general social activity’s related information. Please note that some fields may be unavailable for you, according to the access rights you were granted.
Since the edit form is quite long, it is split in this documentation into the upper and lower half parts.
An activity starts with a title and dates. The status (either “Planned Project” or “Confirmed / Done”) lets you plan the activity way ahead and do the reporting (see below) afterwards.
The mobile application is able to manage (create and update) social activities as long as they are “planned”. Once published, that is status set to “Confirmed / Done”, it will get synchronized to Oak Brook and may naturally still be updated at any time but only using this Backend edit form.
The second part of the form lets you provide additional information for your social activity. These pieces of information are not required for reporting to Oak Brook but are naturally very useful for your own history and showing in your club website.
Finally, but this is useful only for DLBM / MDLBM or responsible for social activities at a higher level than your Lions Club, it is possible to set which level is associated with the social activity. It should not be needed to manually change it since it is most probably correctly configured when creating a social activity:
This second tab lets you prepare the actual reporting (which is required by Oak Brook LCI). In fact, since 2012, the eMMR Web Service from Oak Brook, USA, should be used to synchronize social activity reports as well. Preparing that reporting (either from this form or from the mobile application) is quick and easy.
The plugin of social activities may then be configured to possibly show those details to authenticated members and thus get a clear summary overview of your various activities over the Lions fiscal years.
The reporting starts by choosing a category or cause. Following categories are available:
- Service Activities
- Hunger Relief
- Childhood Cancer
- Meetings / Administrative Activities
- Meetings / Club visitations
- Conventions & other events
- Other administrative duties
- Donations to LCIF
- Non-LCIF Donations
- Fundraising Event / Campaign
Then you find a few fields:
- Amount of money collected / donated (value is in your own currency, € or CHF)
- Number of persons served, number of (Lion) volunteers, ...
The field Action Campaign is used to map your social activity with a world-wide Lions Clubs campaign:
- Engaging our Youth
- Protecting our Planet
- Relieving the Hunger
- Sharing the Vision