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Managing Social Activity Information

The social activities of your club are stored as records in your club (respectively zone, region, district and multi district) storage folder.

General information

This form lets you manage general social activity’s related information. Please note that some fields may be unavailable for you, according to the access rights you were granted.

Since the edit form is quite long, it is split in this documentation into the upper and lower half parts.

General information of the social activity (start)

An activity starts with a title and dates. The status (either “Planned Project” or “Confirmed / Done”) lets you plan the activity way ahead and do the reporting (see below) afterwards.

Note

The mobile application is able to manage (create and update) social activities as long as they are “planned”. Once published, that is status set to “Confirmed / Done”, it will get synchronized to Oak Brook and may naturally still be updated at any time but only using this Backend edit form.

The second part of the form lets you provide additional information for your social activity. These pieces of information are not required for reporting to Oak Brook but are naturally very useful for your own history and showing in your club website.

General information of the social activity (end)

Finally, but this is useful only for DLBM / MDLBM or responsible for social activities at a higher level than your Lions Club, it is possible to set which level is associated with the social activity. It should not be needed to manually change it since it is most probably correctly configured when creating a social activity:

Lions level for the social activity

Reporting

This second tab lets you prepare the actual reporting (which is required by Oak Brook LCI). In fact, since 2012, the eMMR Web Service from Oak Brook, USA, should be used to synchronize social activity reports as well. Preparing that reporting (either from this form or from the mobile application) is quick and easy.

The plugin of social activities may then be configured to possibly show those details to authenticated members and thus get a clear summary overview of your various activities over the Lions fiscal years.

Reporting for the social activity

The reporting starts by choosing a category or cause and then providing some details such as the amount of money collected or donated.

How to Report a Social Activity

In order to have consistency among all clubs, it is suggested to stick to these conventions:

  • The amount of money collected / donated is a value in your own currency (e.g., € or CHF);
  • The number of persons served is how many non-Lions persons benefited from the social activity;
  • The number of volunteers is how many Lions participated during the social activity;
  • The number of hours worked is the total number of hours invested; that is, the duration of the activity multiplied by the number of volunteers. You may of course include preparation hours.

Action Campaign

The field Action Campaign is used to map your social activity with a world-wide Lions Clubs campaign:

  • Diabetes (2017-2018)
  • Engaging our Youth (2010-2011, 2011-2012, …)
  • Protecting our Planet (2010-2011, 2011-2012, …)
  • Relieving the Hunger (2010-2011, 2011-2012, …)
  • Sharing the Vision (2010-2011, 2011-2012, …)

Note

These campaigns were mostly heading towards the Centennial Lions Year in 2017-2018 and are probably not useful anymore nowadays. Nevertheless, it is available if someone ever needs it.

Documentation created using Sphinx 1.8.3 and integrated in TYPO3 with restdoc.