Gestion des informations d’une action sociale¶
The social activities of your club are stored as records in your club (respectively zone, region, district and multi district) storage folder.
Ce formulaire vous permet de gérer les informations générales d’une action sociale. Veuillez faire attention au fait que certains champs peuvent ne pas être disponibles pour vous, en fonction des droits d’accès qui vous ont été accordés.
Since the edit form is quite long, it is split in this documentation into the upper and lower half parts.
An activity starts with a title and dates. The status (either « Planned Project » or « Confirmed / Done ») lets you plan the activity way ahead and do the reporting (see below) afterwards.
The mobile application is able to manage (create and update) social activities as long as they are « planned ». Once published, that is status set to « Confirmed / Done », it will get synchronized to Oak Brook and may naturally still be updated at any time but only using this Backend edit form.
The second part of the form lets you provide additional information for your social activity. These pieces of information are not required for reporting to Oak Brook but are naturally very useful for your own history and showing in your club website.
Finally, but this is useful only for DLBM / MDLBM or responsible for social activities at a higher level than your Lions Club, it is possible to set which level is associated with the social activity. It should not be needed to manually change it since it is most probably correctly configured when creating a social activity:
This second tab lets you prepare the actual reporting (which is required by Oak Brook LCI). In fact, since 2012, the eMMR Web Service from Oak Brook, USA, should be used to synchronize social activity reports as well. Preparing that reporting (either from this form or from the mobile application) is quick and easy.
The plugin of social activities may then be configured to possibly show those details to authenticated members and thus get a clear summary overview of your various activities over the Lions fiscal years.
The reporting starts by choosing a category or cause and then providing some details such as the amount of money collected or donated.
How to Report a Social Activity¶
In order to have consistency among all clubs, it is suggested to stick to these conventions:
- The amount of money collected / donated is a value in your own currency (e.g., € or CHF);
- The number of persons served is how many non-Lions persons benefited from the social activity;
- The number of volunteers is how many Lions participated during the social activity;
- The number of hours worked is the total number of hours invested; that is, the duration of the activity multiplied by the number of volunteers. You may of course include preparation hours.
Le champ Campagne d’action est utilisé pour faire correspondre votre action sociale à une campagne mondiale Lions Clubs :
- Diabètes (2017-2018)
- Engaging our Youth (2010-2011, 2011-2012, …)
- Protecting our Planet (2010-2011, 2011-2012, …)
- Relieving the Hunger (2010-2011, 2011-2012, …)
- Sharing the Vision (2010-2011, 2011-2012, …)
Ces campagnes étaient principalement liées à l’année du centenaire des Lions en 2017-2018 et ne sont probablement plus utiles de nos jours. Néanmoins, elles sont disponibles si jamais quelqu’un en a besoin.