Managing Club Information¶
The information of your club are stored in a club record at the beginning of your club storage folder:
General information¶
This form lets you manage general club’s related information. Please note that some fields may be unavailable for you, according to the access rights you were granted.
District and zone of the club¶
At first sight, it seems the district could easily be inferred from the selected zone. Actually this is the case but a club may be defined only with its district. This is typically the case when creating a record for an external club.
Name and sorting name of the club¶
The name is the official name of the club as registered for the Lions Clubs International, without the club type prefix.
The sorting name is an artifact to allow proper sorting of the club whenever some parts of the official name such as a preposition should not be taken into account.
Real world examples of name and sorting name pairs:
Name |
Sorting Name |
|---|---|
La Neuveville-entre-deux-lacs |
Neuveville-entre-deux-lacs |
La Chaux-de-Fonds |
Chaux-de-Fonds, La |
3 Seen / Lacs |
Drei Seen Lacs |
Types of clubs¶
LionsBase supports 5 types of clubs:
Icon |
Name |
Description |
|---|---|---|
|
Lions Club |
Typical type of club for members over the age of 30 |
|
Leo Club |
Young members between about the age of 18 and 30 |
|
Leo Club (Alpha) |
Outside of Europe, young members between the age of 12, the Leo Club program’s minimum age, and the age of majority for the region the club is based in |
|
Leo Club (Omega) |
Outside of Europe, young members between the age of consent of the club’s region, and an age determined by the Lions District, with a maximum of 30 years |
|
Special |
Unreal type of club when a container for arbitrary members is needed (e.g., for the Lions magazine) |
Email address and website¶
Whenever an email address for the club is available, it may be defined here and will be available for rendering on the website using the club information plugin. LionsBase lets you configure a redirection for a generic email address of your club. For more information, please read chapter Managing Club Email.
LionsBase stores up to two website addresses for a club. One is the generic LionsBase website, which cannot be manually modified, the other is an optional (external) website. If the club does only have the LionsBase website, then the field Website should be left empty.
Language of the club¶
The value of this field is defined once for all when the club is created. It allows LionsBase to preconfigure TYPO3 with the corresponding language as default language and let the pages be translated in the other languages configured for the multiple district.
Meetings of a club¶
This form lets you manage the regular meetings of the club. You may create, update and delete meetings records as well as manually reorder them.
Every single meeting can then be opened and edited on its own:
Address of the club¶
This form lets you give additional information for the club, namely its physical address and the information of its bank account.
Bank name & account¶
The bank account may have any format. Clubs commonly choose to provide an IBAN to ease payments and often prefix the bank account by the textual prefix “IBAN:”.
Association identification number¶
In Germany and Austria, associations need to be centrally registered and get an association identification number (ZVR Nummer - Zentralen Vereinsregister Nummer).
Lions Clubs International-related information¶
This tab groups all Lions Clubs International-related information such as the Lions International identifier or the charter night.
Additionally, twinning and sponsor clubs can be defined. If you need to relate your club to another club outside your multi-district, you most probably will have to get in touch with your District LionsBase Master and ask them to create the corresponding external club record.
While twinning clubs are reciprocal relations, sponsor clubs may be defined from either end, to ease their management.
Id LCI¶
This value is provided and managed by the Oak Brook Synchronization module and as such cannot be changed manually.
Charter night, Date foundation & Date dissolution¶
These three fields allow you to keep track of every important date of the club’s life cycle.
Number of members directories¶
This value represents the number of members directories the club would like to get from the print shop.
Twinning Clubs¶
Use the “Find records” field to search the twinning club, typically by entering its name. If the club is not found, typically because it is located outside of your multiple district and has not yet been added to LionsBase, please contact your Multiple District LionsBase Master. The Multiple District LionsBase Master will have to create the foreign club within LionsBase.
As twinning clubs are reciprocal relations, the twinning club will be updated automatically to reflect your changes.
Sponsor Clubs¶
Use the “Find records” field to search the sponsor club, typically by entering its name. If the club is not found, typically because it is located outside of your multiple district and has not yet been added to LionsBase, please contact your Multiple District LionsBase Master. The Multiple District LionsBase Master will have to create the foreign club within LionsBase.
Sponsor clubs may be defined from either end, either by defining whose clubs are the sponsor of the currently edited club, or the other way around.
Geolocation of the club¶
A map control allows you to precisely geo-localize your club. In order to update the latitude and longitude, you need to move the drop pin to the exact location.
If you need to change the location to a big extent, you may manually enter latitude and longitude and save the record or zoom out the map, move the drop pin and zoom in again while keeping the drop pin in the view.
Misc¶
Various other options for the club:
- Publish amounts of social activities of this club (amount collected/donated) to neighbour clubs:
If this checkbox is ticked, then the amounts collected and donated associated to your social activities within this club will be “public” to other Lions and LEO clubs within this multiple district. Please note that even if you choose to keep those figures private to your club, your social activities will be reported to MyLCI according to the rules of the Lions Clubs International. In addition, global figures may still be aggregated for statistics purpose at zone, region, district or multiple district level.
- Allow members of this club to update their profile:
If this option is toggled, then (main) members of the club are granted editing capability of some of their personal profile information when using the LionsBase mobile application. Please read the release notes of version 7.3 for details.
- Allow members of this club to update their photo:
If this option is toggled, then (main) members of the club are granted editing capability of their profile picture when using the LionsBase mobile application. Please read the release notes of version 12.1 for details. This option can only be accessed by District LionsBase Masters, and will only be activated only for clubs that allow members to update the rest of their profile (see above).