Partner¶

The partner of a member may either be defined using a real relation or freely:

As you see on the picture, the birthday of a partner may be incompletely defined by omitting the year part.

Here are a few internal (and more technical) considerations regarding both ways of specifying the partner:

• when you define a partner relation, every other partner fields (first name, last name, email and birthday) will automatically get cleared upon saving;

• at the same time, the mirror relation will be added to the corresponding partner;

• however, corresponding mirror fields (first name, …) on the other end will not get cleared.

Rationale is that if you temporarily assign the wrong partner and save, clearing mirror fields would effectively lead to a loss of information after your correction. In that case, only the relation is defined and will of course take precedence over statically-defined data. Those useless pieces of information for the partner will only be removed when the other member’s record is updated.

Private country & state¶

Oak Brook requires the country state to be defined if the private country is either the United States or the Canada. For all other countries, choosing a state is at your convenience.

Activity Classification¶

NACE is the acronym used to designate the various statistical classifications of economic activities developed since 1970 in the European Union. NACE provides the framework for collecting and presenting a large range of statistical data according to economic activity in the fields of economic statistics (e.g., production, employment, national accounts) and in other statistical domains.

Statistics produced on the basis of NACE are comparable at European and, in general, world level. The use of NACE is mandatory within the European Statistical System.

NACE is the European counterpart of the world level standard ISIC. At the national level, countries are free to model their own classification to take into account the needs of the various stakeholders. For instance, in Switzerland this standard is named NOGA 2008 and is modelled after NACE rev.2. In Austria, it is named ÖNACE 2008 (or OENACE 2008).

Online tools are available to quickly find the code corresponding to a given activity:

• Switzerland: http://www.kubb2008.bfs.admin.ch/?lang=en (KUBB 2008)

• Austria: http://www.statistik.at/KDBWeb/kdb_Einstieg.do > Economic activities > OENACE 2008

• Other countries: See http://unstats.un.org/unsd/cr/ctryreg/ctrylist2.asp?rg=7

LionsBase stores the code as a serie of digits solely, meaning that if the code you get from your national classification is, e.g., “A 01.23” (which corresponds to the growing of citrus fruits), you will have to leave out the prefix (which is just a redundant way of organizing the underlying classification) and enter “0123” in the field.

Business country & state¶

Oak Brook requires the country state to be defined if the business country is either the United States or the Canada. For all other countries, choosing a state is at your convenience.

Functions¶

The following picture shows the details of a function.

Each function requires a start date, which is typically July 1st to be in line with a Lions year. The end date of a function is usually not known in advance and may thus be left empty.

If the function you want to assign is not present in the drop-down list of all available functions, please get in touch with your Multiple District LionsBase Master.

The type of membership allows you — if the function allows it — to freely choose if the function should be part of the executive board (standard committee), the officers of the executive board (special functions) or the auditors. Your Multiple District LionsBase Master is responsible for enabling or disabling this option on a per function basis.

Status¶

The following picture shows the details of a status.

LionsBase lets you store the whole Lions life of your members. You may create and manage former statuses for all your members. In fact, you should basically think in term of adding new statuses and never modify existing statuses except for correcting start and/or end dates. Of course you may remove invalid statuses you wrongly created or duplicated but you should never remove an existing status to “make place” for the new one; if the member changes their status from “active member” to “member on lifetime” or resigns from being a Lions Member, you should keep the whole history and not collapse it as a single status. At some point, you will certainly want to know when the member changed their status from A to B. In addition, as member information is synchronized to Oak Brook, USA (Lions Club International), crushing former statuses could result as major problems when synchronizing data.

It may happen that the member started in a foreign club and this club is not available for selection in the drop-down list of all clubs. If so, please get in touch with your Multiple District LionsBase Master.

The end date of an active status is by definition unknown and may thus be left empty. Previous status typically end the day before the new status starts.

Special statuses¶

LionsBase supports some additional special statuses, namely “Function member” and “Service member”. First of all, please note that none of these special statuses will be synchronized with Oak Brook, LCI.

Functional member

• Shows up as active member in lists on the website (e.g., list of members)

• Is not counted as a real member in statistics

• May not authenticate (neither frontend nor backend)

Service member

• Never shows up in any list (e.g., list of members)

• Is not counted as a real member in statistics

• Is able to authenticate (frontend and/or backend)

Awards¶

The following picture shows the details of an award.

Public Listing¶

The checkbox “Public Listing” is ticked by default for all members. It lets the member be part of any public listing of members. A typical example of such a public listing is the “Members” page that is available for all clubs without being authenticated. The actual fields that are shown has to be configured within the Members plugin itself.