Error: Member has no private country defined¶

Problem: The Lions Clubs International (in Oak Brook, IL) requires that each and every member provides a reference to their country.

Solution: To correct this problem, open the member’s record on tab “Private”:

Locate the drop-down list of countries and make sure one is selected:

You may set the country state as well. For members in US or Canada, you must set it.

Error: Preferred address (either private oder business) is incomplete¶

Problem: The Club LionsBase Masters may configure the preferred address of a member to be either their private or business address but the preferred address is incomplete and will result in problems with postal service.

Solution: To correct this problem, open the member’s record on tab “Misc”:

Check which address has been chosen as “preferred”:

In our example, this is the business address. Now open tab “Business”:

And check that:

• Company (only for business address)

• Address (street) or Post-Office Box

• Postal Code/Zipcode

• City

• Country

are all properly defined.

Error: Member is not active anymore but has no exit date¶

Problem: LionsBase lets you store the history of statuses of members but in addition, it provides a field for the exit date as well. Inactive members should have an exit date defined, just for the sake of completeness.

Solution: To correct this problem, open the member’s record on tab “Lions”:

In our example, the member resigned on 01.12.2012 (and is thus inactive since then):

Locate field “Exit date” and make sure it contains “01.12.2012” as well:

Error: Member has no status¶

Problem: The member has absolutely no status defined.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Locate the part containing the list of statuses and create one as required:

Error: Still has active status although member is not active anymore¶

Problem: The member is inactive (e.g., “resigned”) but an older active status did not yet end.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of statuses, locate the active status that is missing an end date:

In this example, the member resigned on 01.01.2013 but their active status (starting on 01.12.2011) has not been terminated.

Click on the status line to edit the record and put an end date to the status.

Error: Multiple active statuses¶

Problem: Multiple active statuses within a given club have been detected.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of statuses, locate the faulty entries:

Correct the history of the member Lion’s life, possibly terminating statuses or adding missing ones in between.

Error: A status has mixed-up start and end dates¶

Problem: A status has an end date that is older or equal to the start date.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of statuses, locate the faulty entry:

In this example, the status starts on 31.12.2012 and ends one year before on 01.12.2011.

Click on the status line to edit the record and correct the start and end dates.

Error: Member has at least one status whose club is undefined¶

Problem: Each status in LionsBase is associated to a club in order to have a detailed history of the Member Lion’s life. This problem occurs if a status has been defined without providing the corresponding club relation.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of statuses, locate the faulty entry:

Click on the status line to edit the record and select a club in the drop-down list of clubs.

Error: Member is not active anymore but misses an inactive status (such as “resigned” or “deceased”)¶

Problem: The member is inactive but without an inactive status. This happens if all of their active statuses ended but an inactive status record such as “resigned” or “deceased” is missing.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Locate the part containing the list of statuses, you should see something similar to this, with all statuses being in the past:

Create a new status for current club, with an appropriate date and an inactive status, e.g., “Resigned”:

Error: Member is inactive but has no history of former statuses¶

Problem: The member is inactive but the history of former statuses in the corresponding club has been deleted. This happens if you modify the active status and change it, e.g., to “resigned” instead of creating a new status record for the member.

Solution: Correct the history of former statuses by creating at least one active status record with start and end dates in the corresponding club.

Error: A function is wrongly defined¶

Problem: Each function in LionsBase is associated to a club, zone, region, district or multiple district in order to have a detailed history of the Member Lion’s life. This problem occurs if either the function line does not specify the related function or if the level of the function (club, zone, …) is undefined.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of functions, locate the faulty entry:

Click on the function line to edit the record and make sure the function (Club president, secretary, …) is properly set:

In this example, the function itself is undefined.

In addition, make sure that the level is defined. For example, the member may be Club president but only for a given club, if no club is specified, then the function is considered invalid as well.

Error: Still has active function although member is not active anymore¶

Problem: The member is inactive but still has an active function, that is a function that did not yet end.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Locate the part containing the functions and have a look at the list of statuses as well, you should see something similar to this; a member that is inactive but with at least one function not yet terminated:

In this example, the member resigned on 01.01.2013 but is still president of their club.

Click on the function “Club president” to edit the record and put an end date to the function.

Error: A function has mixed-up start and end dates¶

Problem: A function has an end date that is older or equal to the start date.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of functions, locate the faulty entry:

In this example, the function starts on 01.01.2013 and ends a half year before on 01.07.2012.

Click on the function line to edit the record and correct the start and end dates.

Error: Member has at least one function whose level is incompatible with the selected entity (e.g., a district function but within a club)¶

Problem: Each function in LionsBase is associated to a club, zone, region, district or multiple district in order to have a detailed history of the Member Lion’s life. This problem occurs if a function for a given level’s position (e.g., a district function such as “District governor”) is associated to a level that is not a district, typically the club of the member.

Solution: To correct this problem, open the member’s record on tab “Lions”:

Within the part containing the list of functions, locate the faulty entry:

Click on the function line to edit the record and make sure the level is properly set:

In this example, the function “District governor” cannot be associated to the club “Wien City”. This should probably be set to the district of Lions Club Wien City, thus “114 O”:

Error: Lions family has no head of family¶

Problem: Each and every Lions family should have a head of family as stated by Lions Club International.

Solution: To correct this problem, open one of the family member’s record on tab “Lions Family”:

And assign a member of the club as head of family:

Error: Lions family cannot be composed of a single member¶

Problem: After family member resigned it happens a Lions family is only composed of a single member.

Solution: As this is not a “family” anymore, the Lions family’s configuration should be cleared (LionsBase does not keep any history of it as the only purpose of the Lions family is to lower fees when announcing members to the Lions Club International).

Error: At least one member of the Lions family is not present in this club’s member¶

Problem: After family member changed their club, such as when a child previously in the same club as their parents grows up and lives somewhere else, the Lions family has a reference to a member external to the club.

Solution: Family members should be located in the same club according to the Lions Club International. As such, the Lions family’s configuration should be updated to reflect the fact that one of the members left the family.